HOA Annual Meeting & 2016 Board Elections

Nov ’15
10
6:30 pm

Please join us for the Estates of Forest Creek (EFC) Homeowners Association (HOA) 2015 Annual Meeting and 2016 Board Elections on Tuesday, November 10th, fromSaveTheDateFeature 6:30pm to 8:30pm at the Maribelle Davis Library.

During this meeting, we will elect the new HOA Board.

All dues paying EFC homeowners should attend!

 

Our EFC HOA Board Positions include

President – Presides over HOA Board meetings, setting meeting agendas, appointing special  committees (as necessary) and on-going business administration of the HOA.  This person is the  lead spokesperson for our HOA Board to the community.

Vice President –Performs the duties of the association president in the absence of the president, is the custodian of the HOA by-laws, and oversees special HOA committees as necessary.

Treasurer – Custodian of the HOA funds, securities and financial records.  Responsible for coordinating development of the proposed annual budget and for preparing/presenting the monthly, quarterly, and annual financial reports on the financial status of the HOA.

Secretary – Maintains a record of all meetings of the HOA Board and HOA Membership, acting as custodian for official records of the association, preserving this important history.  Communication lead for all HOA Board meetings, activities and notices from the HOA Board to the EFC community (HOA members and non-members).  Directly responsible for all email communication from the HOA Board, and works closely with key volunteer leads for EFC website, newsletter, and Facebook communications.

Director of Membership – Responsible for the annual membership drive, maintaining a current list of paid members and overseeing the EFC HOA Block Captain volunteer leads.

Director of Beautification – Responsible for developing and implementing beautification plans of the common areas of the neighborhood.

Director of Hospitality – Responsible for welcoming all new neighbors to the EFC community.  This person is the “face of our HOA” and often the first EFC neighbor they meet.

 

Any EFC HOA Member is eligible to be nominated to the new 2015-2016 Board.

As of this October 2015 quarterly newsletter publication deadline, the following nominations have already been received:    

  • President – Scarlette Cassedy
  • Vice President – Jack Gary
  • Treasurer – Denise Dengler
  • Secretary – TBD
  • Director of Membership – Frank Cassara
  • Director of Beautification – Kristen Kerwin
  • Director of Hospitality – Jeanne Gary

Additional nominations are welcome up to and including at the annual Board Meeting & Elections session on November 10th when the last call for nominations will be made, followed by a final vote for each Board position.   Any current HOA Member can be nominated, but only HOA members in attendance at this meeting can cast a vote.

 

In addition to the 2016 HOA Board position elections, we would like to recognize our important key lead volunteer positions that are not HOA Board members, but each works closely with the EFC HOA Board throughout the year.

These include:

Facilities Management Lead Volunteer (John Caldwell) – Responsible for maintaining all infrastructure facilities in the common areas of our EFC community, i.e., water, electricity.

Neighborhood Watch Lead Volunteer (open position for 2016) – Responsible for relaying all crime watch and safety awareness information to the HOA membership.

Website, Newsletter & Advertising Management Lead Volunteer (Jim Demarest) – Responsible for maintaining communication with association through the website and quarterly newsletter, and prospecting for advertisers on association website.

Block Captain Volunteers – Assisting the HOA Board and all EFC homeowners are approximately 40 Block Captains.  These are HOA members that volunteer their time to be a more personalized HOA focal point for the EFC homeowners living within a 2-3 block “Zone” in the neighborhood.  There are 1-2 Block Captains assigned to the 20 Zones that together make up the entire EFC community.

 

We look forward to seeing as many of our EFC community residents as possible at this very important meeting.   Your attendance will make a positive difference!

Sincerely,

Your current EFC HOA Board